2 Ways to Organize your Inbox and Emails

Critiqued by Cowboytf | February 5, 2008 .

When you get up to 300 emails a day, you must be organized! There are 2 simple things you can do to make your Inbox less chaotic.

Create folders

This is by far one of the easiest ways to keep your Inbox nice and clean. Simply think about all the emails you receive on a daily basis and create categories. Let’s take a look at mine for an example.

I have folders for:

Each of my blogs
Advertisers
Affiliates
Ebay
Orders placed
Photography & so on…..

Now many people would stop here and just drag each email to it’s specific folder but there is a much easier way to get your emails to the folder they belong in.

Create message rule for emails

By creating a rule for messages, they will automatically be filtered into their designated folder. This is important for a couple of reasons. It allows you to see what takes priority. If I see that I have emails in my advertisers folder, I know that I need to check it ASAP because it means a spot has been purchased or the advertiser may be trying to contact me. This takes precedent over my “cool stuff” folder obviously. By knowing this, I am cutting down the time I spend reading emails that are not as important as others.

Video Tutorial

I’ve created a small tutorial on how to create a message rule for your emails in Outlook Express. This is my first ever video tutorial so be kind. It’s a little blurry but I’ll work on improving them in the future. I thought it would be easier, for those who have never even looked at that feature, to understand.

If you have some clever ways to keeping your Inbox organized, I would love to hear how. Please share them in the comments.

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9 Comments so far

Li Zhang February 5, 2008 8:13 pm

I completely agree. Folders are a lifesaver.
Beatrice February 6, 2008 12:22 am

Nice tips! I think I will need it although I have never received 3000 mails per day…It’s very useful. Thank you!
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